VIDEO: Why You Need Systems

Hi everyone,

Diane here with your weekly business tip. I was chatting with a friend earlier this week, and somehow we started talking about business processes and what they actually do for your business.

This was an interesting conversation because I always thought it was crystal clear why systems are imperative for the growth of your business and ultimately, your personal growth. I then realized that the reasons for creating systems sooner rather than later might not be so obvious for everyone. And, since I spend so much time talking about the awesome benefits of systems, I want to take a step back and outline three of the main reasons they’re so valuable and what they really bring to you and your business.

Why you need systems in your business

  1. Freedom & Sanity – Yes, systems take work to put into place, but once they’re there, they’re there. You can hand-off tasks quickly and easily and free up your time. And I don’t know a single business owner out there who isn’t strapped for time and looking for ways to create more of it. Also, recreating how you completed a task without a guide or instructions is mentally exhausting! Having a system helps you keep your sanity if there are a few weeks between tasks.
  2. Control & Security – Systems allow you to be freer, and they also allow you to maintain control of your business so that you can feel secure. I know a lot of business owners feel anxious, stressed, and frustrated – especially when they have a team or are starting to think about bringing on support because they’ve had bad experiences with past employees. Often, business owners are concerned about the quality of the work and not knowing where everything stands when they’re not personally doing everything. Well, let me tell you that having systems in place is what will alleviate these fears and help you trust your team: your systems will outline how you want tasks to be completed, what deliverables should look like, and what the intervals for reporting back to you are. You’ll always know where things stand and that they will be finished to your standard.
  3. Scale & Leverage – Eventually, we all get to a place where we have too much business on our hands. Whether it’s because of customers, or all the work that it takes to get our products and services to our customers, there will come a time when you can’t do it alone; at this point, you have to leverage your unique skill set to focus on the activities that are going to bring in the highest ROI. For example, if you’re a wellness coach, you add the most value when you’re coaching, not when you’re creating graphics for an upcoming webinar. The only way to spend more time coaching is to leverage yourself out of the day-to-day by building a team that operates efficiently. Your systems are the blueprint: the infrastructure that teaches your team what work needs to be done, when it needs to be done, how you want it done, how to communicate that it’s done, and how to ask for help if there’s a sticking point or issue that needs attention. It’s also how you get your team up to speed and to be productive more quickly. Productivity is the cornerstone of scaling because it’s not just about adding team members: it’s about creating efficiency with them by reducing the onboarding and the downtime that comes with uncertainty and confusion about what they need to accomplish.


In essence, if you want to scale your business, or leverage and spend more timing doing what you love (and less time in frustration and anxiety), or to get away from the neverending stress of juggling everything and being an employee in your business, you need to establish systems as the infrastructure in your business.

Does this make sense? Does it not? I know it can be a significant mindset shift for a lot of business owners, so drop me a comment below and let me know if you are building systems for your business or would like to. I love chatting with you guys.

Until next time, this is Diane.

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